Office & Administrative Assistant

Our client, a firm leader in its market active in the professional services sector, is currently looking for a motivated and polyvalent Office & Administrative Assistant. Do you like acting as the first point of contact, meeting and greeting visitors, answering, and dispatching incoming calls, as well as performing miscellaneous clerical duties? Then don’t hesitate to apply now! The company is in the Centre of Brussels and is very accessible by public transport.

As Office & Administrative Assistant, you will perform the following tasks:

• Meet and greet all visitors while assisting them with their enquiries and accommodating them within the office with adequate resources and hospitality
• Manage the booking and set-up of meeting rooms, notify staff of all appointments, co-ordinate the administration and facilities of all technical or other related equipment in the meeting rooms
• Manage all incoming phone calls appropriately
• Liaise with the building concierge to ensure that the mail is delivered, sort the mail
• Manage transport bookings for the staff, clients and guests whenever necessary
• Order breakfast/lunch for meetings, whenever necessary
• Assist the Office Manager and the administrative team with ad-hoc tasks: smooth running of the office (condition of the office, cleaning services, etc.), contact with suppliers, coordination of office events, agenda management, meetings coordination, etc.

The ideal profile of the Office & Administrative Assistant:

• Secretarial degree/certificate and/or a first relevant client-oriented experience
• Very good French and English knowledge (business languages)
• Strong communication and organization skills
• Ability to multitasking, prioritize demands and take initiatives
• Service-oriented and problem-solving mentality, adaptability, flexibility
• Professional behaviour, ethical standards, discretion and confidentiality

Our clients offers:

• A permanent contract
• An interesting salary package including extra benefits (lunch-vouchers, insurances, etc.)
• The chance to work in a human-sized company active on an international scope and very successful on its market

Are you well organized, flexible and able to manage multiple responsibilities at once? Do you like to work efficiently, both in a team and autonomously? If you are an easy communicator and problem-solver, then this position as an Office & Administrative Assistant could be the one for you!

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