MANAGEMENT ASSISTANT

For an international non-profit organisation located in the heart of Brussels (1000), we are currently looking for a Management Assistant. In this role, you will evolve in an international yet human-sized structure. You will be part of a team of 7 people and support the Direction with the management of internal and external meetings (Board Meetings, Committees, etc.).

In this position as a Management Assistant, you will be responsible for the following tasks:

• Managing incoming and outgoing mail as well as answering, filtering and forwarding calls
• Managing calendars and organising meetings (virtual meetings, conference calls, appointments) and preparing meetings dossiers
• Assisting with the organisation of workshops and events
• Maintaining the filing system and the database up to date (Sharepoint), and provide relevant information to internal or external stakeholders
• Providing administrative support where necessary: prepare, edit and translate documents and presentations, prepare regular reports, participate in communication tasks, archive documents, etc.

The ideal profile of the Management Assistant:

• You hold a bachelor’s degree in Secretariat or equivalent by experience
• You have at least 3 years’ experience as Secretary/Management Assistant/Executive Assistant (preferably in a non-profit and/or international organisation)
• You have a very knowledge of English both written and spoken and a good knowledge of French
• You have a very good command of the MS Office package. Knowledge of Outlook is required. A knowledge of SharePoint will be considered an asset.
• You like to make decisions, you can demonstrate maturity and autonomy in your work, and you are service & solution minded.
• You have great organisational skills and time management is one of your strengths.
• You are looking for a dynamic and challenging work environment in an international context.

Our client offers you:

• A permanent contract
• The possibility to be part of a fast-paced international yet human-sized environment where your support is highly appreciated and rewarded
• An attractive salary package including fringe benefits (meal vouchers, netto allowances, homeworking possibilities, reimbursement of transport costs, etc.)

If you are ready to provide an outstanding support to ensure efficiency and effectiveness, apply now for this new challenge as a Management Assistant.

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