Office & Facilities Assistant

Our client, a financial firm leader on its market, is currently looking for a motivated and polyvalent Office Assistant. Do you like acting as the first point of contact, meeting and greeting visitors, answering and dispatching incoming calls, as well as performing miscellaneous clerical duties? Then don’t hesitate to apply now! The company is in the Centre of Brussels and is very accessible by public transport.

As Office Assistant, you will perform the following tasks:

• Meet and greet all visitors while assisting them with their enquiries and accommodating them within the office with adequate resources and hospitality;
• Ensure the registration of visitors and distribution of badges;
• Notify staff of all appointments;
• Maintain the reception clean, organized and pleasant;
• Manage transport bookings for the staff, clients and guests whenever necessary;
• Manage all incoming phone calls appropriately;
• Liaise with the building concierge to ensure that the mail is delivered, sort the mail;
• Manage the booking and set-up of meeting rooms, co-ordinate the administration and facilities of all technical or other related equipment in the meeting rooms;
• Order breakfast/lunch for meetings and office supplies, liaise with suppliers whenever necessary;
• Assure quality office (condition of the building, housekeeping and cleaning services, etc.)
• Assist the administrative team with ad-hoc tasks (e.g. coordination of office events).

The ideal profile of the Office Assistant:

• Secretarial degree/certificate and/or a first relevant client-oriented experience.
• Very good French, Dutch and English knowledge.
• Strong communication and organization skills/
• Familiarity with technical support/office equipment (mobile phones, video conference, copier, scanner, etc.)/
• Ability to multitasking, prioritize demands and take initiatives.
• Service-oriented and problem-solving mentality, adaptability, flexibility.
• Professional behaviour, ethical standards, discretion and confidentiality.

Our clients offers:

• A permanent contract
• An interesting salary package including extra benefits
• The chance to work in a human-sized company active on an international scope and very successful on its market

Are you well organized, flexible and able to manage multiple responsibilities at once? Do you like to work efficiently, both in a team and autonomously? If you are an easy communicator and problem-solver, then this position as a receptionist could be the one for you!

Not the job you were looking for? Maybe you know someone in your network who might be interested. Refer them to Walters People and get rewarded.