Office Coordinator

For one of our clients, a non-profit organization located in the heart of Brussels, we are looking for an Office Coordinator. You will be responsible for the office management, acting like a central point for all support-related matters. Reporting to and working closely with the Executive Director, you will also be responsible for the implementation of all operations, Human resources tasks and office procedures.

Non-profit organization

In this brand-new position as an Office Coordinator, you will be responsible for :

• Manage and maintain calendars, appointments and travel arrangements
• Organize meetings and events
• Manage incoming and outgoing communications as well as answer, filter and forward incoming calls
• Manage private administration for the director (appointments, travels, etc.)
• Receive and interact with potential incoming visitors
• Prepare and draft administrative documents such as presentations and reports
• Responsible for the practical organisation and follow-up of general and external policy events in collaboration with the communication department and after coordination with the different parties involved (booking a venue, inviting a speaker, etc.)
• Coordinate the encoding of documentation: scanning and filing of documents: scanning, electronic submission + database update and contact management
• In the long term, you will be in charge of human resources tasks

The ideal profile of the Office Coordinator :

• You have at least a first relevant experience in a similar position
• You have an excellent level of English and Dutch (both written and spoken) combined with a very good command of French
• You have an excellent command of the MS-Office package (Word, Excel, etc.)
• You have excellent communication, organizational and multitasking skills
• You are flexible, confidence and self-motivated

Our client offers :

• A permanent contract
• An attractive salary package with extra benefits, according to your level of experience.
• An interesting and challenging role to build from scratch including a lot of responsibilities.

Do you have the organization, planning and reporting skills required for the job as Office Coordinator ? Do you want to work within a human-sized organization? Then don't hesitate and apply for this challenging job as an Office Coordinator !

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