Executive assistant

For an international organisation located in the heart of Brussels, we are currently looking for an Executive Assistant. In this role, you will provide an administrative support to an Executive Director on a global scope.

In this position as an Executive Assistant, you will be responsible for the following tasks:

• Managing the calendar and organizing meetings (virtual meetings, conference calls, appointments)
• Preparing PowerPoint presentations and ad-hoc materials for meetings, take notes and draft summaries
• Organizing/coordinating meetings abroad and handle all travel arrangements from A to Z
• Answering, screening, and transferring incoming phone calls
• Dispatching incoming correspondence by letters and email
• Providing administrative support: preparing, editing, and translating documents and presentations, maintaining the filing system up to date, prepare regular reports, archive documents, etc.

The ideal profile of the Executive Assistant:

• You hold a bachelor’s degree in Secretariat or equivalent by experience and have minimum 4 years’ experience in a similar role.
• You have a very good knowledge of English both written and spoken. A knowledge of German is an asset.
• You have a very good command of the MS Office package (Outlook, Word, Excel, and PowerPoint).
• You can demonstrate maturity and autonomy in your work, while enjoying working in a team.
• You are service & solution minded.
• You have great communication and organizational skills.
• You can cope with stress, are highly discreet and able to respect confidentiality of meeting discussions.

Our client offers you:

• A temporary contract in view of a permanent one
• The possibility to be part of a fast-paced, dynamic, challenging, and international environment where your support is highly appreciated
• An attractive salary package including several benefits (lunch-vouchers, netto allowances and a budget to improve your homeworking conditions, eco-cheques, etc.)

If you are ready to provide an outstanding support to ensure efficiency and effectiveness, apply now for this new challenge as an Executive Assistant.

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