Executive Assistant

For an international yet human-sized organisation active in the professional services sector, we are currently looking for an Executive Assistant. In this role, you will evolve in a very central role by providing administrative support to several Managers working on an international scope. The office is located in the Brussels and is easily accessible by public transport.

In this position as an Executive Assistant, you will be responsible for the following tasks:

• Managing calendars and organizing meetings in Belgium and abroad (virtual meetings, conference calls, appointments)
• Preparing meetings dossiers
• Organizing business travels from A to Z (hotels, transport, restaurants, etc.) and handling related expenses notes
• Assisting with the organisation of workshops and events
• Maintaining the filing system and the database up to date
• Managing incoming and outgoing mail as well as answering, filtering and forwarding calls
• Providing administrative support: prepare, edit and translate documents and presentations, draft correspondence, prepare regular reports, participate to communication tasks, archive documents, etc.

The ideal profile of the Executive Assistant:

• You hold a bachelor’s degree in Secretariat or equivalent by experience
• You have at least 2 year's experience as Secretary/Management Assistant/Executive Assistant (preferably in an international organization)
• You have a very knowledge of English and French, both written and spoken
• You have a very good command of the MS Office package
• You like to make decisions, you can demonstrate maturity and autonomy in your work, and you are service & solution minded
• You have great organizational skills and time management is one of your strengths
• You are looking for a dynamic and challenging work environment in an international context

Our client offers you:

• A permanent contract
• The possibility to be part of a fast-paced yet human-sized international environment where your support is highly appreciated and rewarded
• An attractive salary package including fringe benefits (meal vouchers, reimbursement of transport costs, yearly bonus, etc.)

If you are ready to provide an outstanding support to ensure efficiency and effectiveness, apply now for this new challenge as a Management Assistant.

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